There are 4 ways of adding/creating new assets:
Note: If you would like to upload multiple Assets at once, the only way to do so is from your Desktop. Instructions on adding multiple Assets can be found here.
Option 1: Adding a single Asset (Simple method)
|2||Click Add new asset(s).|
|3||Enter required fields in the pop-up window:|
Location (Floor - Space, separated by a hyphen)
Note: If you enter a space without any hyphens, it will create the space as a floor.
E.g. "Main", a floor and a space called Main will be created.
E.g. "01 - 1044", floor 01 and space 1044 will be created.
Note: Other fields (i.e. Make, Model, Serial Number, Parent Asset, etc.) are optional
Option 2: Adding a single Asset (Advanced method)
|2||Find or Search for the Building that is associated with the Asset, then click View Details.|
|3||Click the Building tab/name.|
|4||Click Manage on the Asset bar.|
|5||In the pop-up window, click Add.|
|6||Enter required fields:|
(Suggested format: Asset XX, where "XX" indicates a sequential number of that unit type e.g. RTU 01, RTU 02)
(Use the two boxes to specify which location the asset belongs to)
Note: Other fields (i.e. Make, Model, Serial Number, Parent Asset, etc.) are optional.
In order to add multiple assets at a time, you first need to format the asset information using Microsoft Excel or any other authoring tool that can organize tabular data.
|1||Download the latest Asset Import Template here.|
|2||Open the downloaded Asset Import Template from the link above.|
|3||Organize all the asset's information according to the column names in Excel. All of the columns with a red asterisk are required|
Suggested format: Asset XX, where "XX" indicates a sequential number of that unit type e.g. RTU 01, RTU 02.
Should be unique to each asset.
Defaults to 1 unless specified.
Physical Location (Floor - Space)
Note: Floor and space is separated by a hyphen and must be formatted this way.
E.g. "1st Floor - Mech Room" , "01 - Mech Room"
Use the Excel template for proper formatting and spelling.
Note: You do not need to use the drop-down menu for uploading multiple assets.
|4||Once all the asset's information is organized, go to the BuiltSpace website.|
|5||Click Add Asset(s).|
|6||Copy & Paste entire asset information (excluding column headings) from the Excel template to the BuiltSpace Add Asset Dialog window.|
From your mobile device, click here to access the BuiltSpace Mobile Web Platform.
|1||Open the BuiltSpace website (www.builtspace.com/m) through your mobile device browser and login if prompted.|
|2||Select Building: Select a building from your list of buildings.|
Select Floor: Skip this option unless you want to narrow
down your list of spaces/assets to the
Select Space: Skip this option unless you want to narrow
down your list of assets to the selected space.
Select an Asset (optional): Select Add a New Asset.
|3||Enter the necessary information for the new asset.|
Note: Download the BuiltSpace ("Inspections") App from Google Play Store (Android users) or AppStore (iOS users).
Note 2: Use this method when adding an asset and performing an inspection on the asset.
|1||Open the BuiltSpace App on your mobile device and sign in.|
|3||Select a Building and click Browse.|
|4||Select (New Asset) from the Asset drop-down menu.|
|5||Enter the necessary information for the new Asset.|
Name, Category, Description, and Space are required fields.
Note: If you cannot find the Space the Asset is in, click the Add Space button
|6||Select a Procedure and complete all the Questions.|
|7||Click Submit. The Asset will be added into BuiltSpace along with the submitted inspection.|