There are 2 ways of adding/creating new assets:
Note: If you would like to upload multiple Assets at once, the only way to do so is from your Desktop. Instructions on adding multiple Assets can be found here.
Desktop: Adding multiple Assets (using Excel as a method of organizing your data)
In order to add multiple assets at a time, you first need to format the asset information using Microsoft Excel or any other authoring tool that can organize tabular data. You can also skip to step 6 and input your data directly into the Assets form.
1 | Download the latest Asset Import Template here. |
2 | Open the downloaded Asset Import Template from the link above. |
3 | Organize all the asset's information according to the column names in Excel. All of the columns with a red asterisk are required |
Asset Name Suggested format: Asset XX, where "XX" indicates a sequential number of that unit type e.g. RTU 01, RTU 02. Should be unique to each asset. Quantity Defaults to 1 unless specified. Physical Location (Floor - Space) Note: Floor and space is separated by a hyphen and must be formatted this way. E.g. "1st Floor - Mech Room" , "01 - Mech Room" Asset Category Use the Excel template for proper formatting and spelling. Note: You do not need to use the drop-down menu for uploading multiple assets. |
4 | Once all the asset's information is organized, go to the BuiltSpace website. Click Assets. |
5 | Click Add Asset(s). |
6 | Copy & Paste entire asset information (excluding column headings) from the Excel template to the BuiltSpace Add Asset Dialog window. |
7 | Click Submit. |
BuiltSpace App
Note: Download the BuiltSpace ("Inspections") App from Google Play Store (Android users) or AppStore (iOS users).
Note 2: Use this method when adding an asset and performing an inspection on the asset.
1 | Open the BuiltSpace App on your mobile device and sign in. |
2 | Click Explore. Note: If you work in multiple BuiltSpace Organizations, select the correct organization from the Org drop-down menu. |
3 | Select a Building and click Browse. |
4 | Select (New Asset) from the Asset drop-down menu. |
5 | Enter the necessary information for the new Asset. Name, Category, Description, and Space are required fields. Note: If you cannot find the Space the Asset is in, click the Add Space button |
6 | Select a Procedure and complete all the Questions. |
7 | Click Submit. The Asset will be added into BuiltSpace along with the submitted inspection. |