There are 4 ways of adding/creating new assets:


Note: if you would like to upload multiple Assets at once, the only way to do so is from your Desktop. Instructions on adding multiple Assets can be found under the 1st option: Desktop.



Desktop

(Back to the top)


Option 1: adding a single Asset (simple method)

  1. From the Building Details page, Click Assets on the left side of the page (located under the image).

  2. Click Add new asset(s).

  3. Enter the required fields:

    • Name
    • Description
    • Quantity
    • Floor - Space (Floor and Room separated by a hyphen).  
      Note: If you enter a space without any hyphens, it will create that space as a floor as well.  For example, if you enter "Main", the system will create a floor called "Main" and a space called "Main". 
      Note 2: If you enter "01 - 1044", the system will create a floor "01" and a space called "1044".
    • Asset Category (choose from the drop-down list).
      Note: The other fields (Make, Model, Serial Number, Parent Asset, etc.) are optional.
  4. Click Submit when done.



Option 2: adding a single Asset (advanced method)

  1. From the Building Details page, click on the Building tab/name (under the green Documents button).


  2. Click Manage on the right side of the Assets bar.

  3. A pop-up will appear.  Click Add.

  4. Enter the required fields:

    • Suggested format of Asset Name: Asset XX, where “XX” usually indicates a sequential number of that unit type (e.g. RTU 01, RTU 02, etc.).
    • Item Description
    • Quantity
    • Asset Category (Choose from the drop-down list)
    • Asset Location (use the two boxes to specify which location the asset belongs to)
      Note: The other fields (Make, Model, Serial Number, Parent Asset, etc.) are optional.
  5. Click Save when done.

Option 3: adding multiple Assets (using Excel as a method of organizing your data)


In order to add multiple assets at a time, you first need to format the asset information using Microsoft Excel or any other authoring tool that can organize tabular data. 

  1. Download the latest Asset Import Template here.

  2. Open the Asset Import Template Excel sheet downloaded from the link above.

  3. Organize all the asset's information according to the column names (important information on formatting found below).

    • Suggested format of Asset Name column: Asset XX, where “XX” usually indicates a sequential number of that unit type (e.g. RTU 01, RTU 02, etc.).

    • The Asset Name field should be unique to each asset.

    • Quantity defaults to 1 unless specified.

    • Floor – Space must be formatted this way: Floor - Room (e.g. 1st Floor - Mech Room or 1 - Mech Room).

    • For Asset Category, use the Excel template (link above) for proper formatting and spelling.  You do not need to use the drop-down menu for uploading multiple assets.

  4. Once all the asset's information is organized, follow steps 1-4 in the Option 1 section above.

  5. Copy & Paste entire asset information (excluding column headings) from the Excel template to the BuiltSpace Add Asset Dialog window.

  6. Click Submit when done.



Mobile web platform

(Back to the top)


From your mobile device, click here to access the BuiltSpace Mobile Web Platform.

  1. Open the BuiltSpace website (link above) through your device's mobile browser and login if prompted.

  2. You will see 4 drop-downs:

    1. Select a Building: Select a building from your list of buildings.
    2. Select a Floor: Skip this unless you want to narrow down your list of spaces/assets to the selected floor.
    3. Select a Space: Skip this unless you want to narrow down your list of assets to the selected space.
    4. Select an Asset (optional): Select Add a New Asset.
  3. Enter the necessary information for the new asset.
  4. Click Save when done.


BuiltSpace App

(Back to the top)


Note: Download the BuiltSpace ("Inspections") App from the Google Play Store (Android users) or the AppStore (iOs users).

Note 2: Use this method when adding an asset and performing an inspection on the asset.

  1. Open the BuiltSpace App on your mobile device. Please refer to the instructional image below for steps 2-6.

  2. Click Add Inspection.

  3. Select Add a New Asset from the Asset drop-down.

  4. Enter the necessary information for the new asset.

  5. Select a Checklist for the inspection you are performing.

  6. Click Submit when done.  The asset will be added along with the inspection.


3rd party QR code reader

(Back to the top)

  1. Scan an unassigned QR Code.

  2. You will see 4 drop-downs:

    1. Select a Building: Select a building from your list of buildings.
    2. Select a Floor: Skip this unless you want to narrow down your list of spaces/assets to the selected floor.
    3. Select a Space: Skip this unless you want to narrow down your list of assets to the selected space.
    4. Select an Asset (optional): Select Add a New Asset.
  3. Enter the necessary information for the new asset.

  4. Click Save when done.

  5. You will be brought back to the main page.  To connect the code and asset, select the newly created asset under Select An Asset (Optional).

  6. Click Send.  The QR Code will now be linked to the asset you selected.  Next time someone scans that QR Code, they will be redirected to that asset.